Fractional Office Manager & Executive Assistant

Your operations, expertly handled.

Senior-level executive support for founders, leaders, and growing teams — without the full-time overhead. Dubai-based, globally available.

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Sharonjeet Capper Kaur
15+ years of professional experience
15+ Years Experience
5 Industries
🌍 UAE · UK · Global

What I do

Executive-grade support,
on your terms

From managing complex operations at a globally-ranked business school to running a busy UAE office, I bring institutional-quality administration to businesses that need it — when they need it.

◈

Office Management

Streamlined daily operations, vendor relationships, onboarding, compliance tracking, and everything that keeps a business running smoothly.

◇

Executive Assistance

Calendar mastery, inbox management, travel coordination, meeting preparation, and proactive stakeholder communication on your behalf.

◉

Projects & Events

End-to-end coordination of events, recruitment cycles, cross-team initiatives, and high-stakes programmes — from planning to delivery.

Who I work with

Built for leaders
who move fast

01

Founders & Entrepreneurs

You're scaling fast. You need someone who thinks three steps ahead, owns the operational detail, and frees you to focus on growth.

02

C-Suite Executives

Senior leaders across the UAE and beyond who need a reliable, discreet, and highly capable right hand — without hiring full-time.

03

SMEs & Growing Teams

Small businesses that need the operational backbone of a larger company — professional, process-driven, and cost-effective.

04

International Businesses in the UAE

Companies entering or operating in Dubai who need someone with local knowledge, regional networks, and global professionalism.

How it works

Simple to start,
powerful in practice

1

Discovery Call

We talk through your needs, challenges, and goals. No commitment required.

2

Custom Proposal

I put together a tailored scope — hours, focus areas, and working style.

3

Onboarding

Quick, structured handover so I hit the ground running from day one.

4

Ongoing Support

Flexible, scalable, and always responsive — exactly where and when needed.

Services & Packages

Flexible support, senior expertise

Choose the level of engagement that fits your business. All packages are available on monthly retainer or project basis. Custom arrangements welcome.

Starter
Essentials
Up to 20 hrs / month
  • Inbox & calendar management
  • Email drafting & templates
  • Meeting scheduling & prep
  • Basic document organisation
  • Weekly check-in call
Enquire
Most Popular
Growth
Up to 40 hrs / month
  • Everything in Essentials
  • Full office operations management
  • Vendor & stakeholder coordination
  • Travel & event planning
  • CRM maintenance
  • Onboarding support
  • Bi-weekly strategy calls
Enquire
Full Partnership
Executive
Custom / Full operational cover
  • Everything in Growth
  • Dedicated daily availability
  • Cross-team project management
  • Recruitment coordination
  • Compliance & document control
  • Executive-level presentations
  • Strategic operational planning
Enquire

A full range of capabilities

🗂 Operations & Document Control

CRM maintenance, document control, filing structures, and process documentation. Audit-ready from day one.

📥 Inbox & Communications

Triage, prioritisation, drafting, templates, and 24-hour response standards. Your inbox becomes an asset, not a liability.

👥 HR & Onboarding Support

New joiner processes, onboarding documentation, interview scheduling, and people operations administration.

✈ Travel & Logistics

Complex multi-leg travel, visa coordination, accommodation, itineraries, and on-the-ground contingency planning.

🎯 Events & Programmes

From intimate board dinners to large-scale recruitment events and webinars — end-to-end planning, vendor management, and delivery.

🤝 Stakeholder Coordination

Acting as your professional proxy — liaising with clients, suppliers, finance teams, and external partners with discretion and authority.

📅 Calendar & Diary Management

Proactive scheduling, conflict resolution, time-blocking, and meeting preparation so you're always in the right place at the right time.

📊 Reporting & Research

Compiling data, tracking pipelines, producing board-ready summaries, and keeping leadership informed without the noise.

Sharonjeet Capper Kaur
"I bring the standards of global institutions to every client I work with."

About Sharonjeet

A trusted operator
with institutional standards

I'm Sharonjeet — a Dubai-based British executive operations professional with over 15 years of experience spanning luxury retail management, technical recruitment, and higher education at one of the world's most prestigious business schools.

My career has taken me from managing boutiques in the UK, running office operations for large corporates, supporting senior executives and faculty at a top 20 globally ranked business school, and helping founders get off the ground in Dubai.

What connects every role is a commitment to precision, discretion, and making complex things feel effortless. I understand the standards that global institutions and senior leaders expect — and I bring that to every client I work with, regardless of their size.

Now, I'm offering that expertise on a fractional basis: giving growing businesses, founders, and executives access to a senior operations partner without the cost or commitment of a full-time hire.

Based in Dubai. Working globally.

Trusted by & experienced with

Mulberry
Jo Malone London
Fircroft
FinFlx
London Business School
Hemodata
Mulberry
Jo Malone London
Fircroft
FinFlx
London Business School
Hemodata

What people say

In their own words

"

When I was building FinFlx from the ground up, the last thing I needed was to be buried in admin, compliance paperwork, and operational detail. Sharonjeet stepped in and simply took ownership of it all. She brought a level of organisation and professionalism that gave me the headspace to focus entirely on product and growth. Every founder needs someone they can trust completely with the back-office — for me, that was Sharonjeet.

Amr Yousif
Founder, FinFlx
"

Sharonjeet has been an invaluable part of the Hemodata journey. From day one she took complete ownership of our business administration, compliance, and operational detail. She manages everything behind the scenes at Hemodata, is proactive, exceptionally organised, and operates with the kind of discretion and professionalism that early-stage companies rarely have access to. I wouldn't hesitate to recommend her.

Dustyn Smith
Co-Founder, Hemodata

Core competencies

Skills & tools

Operations

Office Management Process Documentation Vendor Coordination Compliance Tracking Onboarding Document Control

Executive Support

Calendar Management Inbox Management Stakeholder Liaison Travel Coordination Meeting Facilitation Communications

Tools & Systems

Microsoft 365 Claude / AI CRM Systems Google Workspace

People & Events

Event Organisation Recruitment Coordination HR Administration Cross-team Collaboration

Soft Skills

Discretion Adaptability Relationship Management Assertive Communication Attention to Detail

Markets

UAE / GCC United Kingdom Founder / Startup Higher Education Professional Services Luxury Sector

Get In Touch

Let's talk about your needs

Whether you're ready to start or just exploring options, I'd love to connect. A 30-minute discovery call is always free — no pressure, no commitment.

Contact details

✉
Email sharonjeet@thecalmoffice.co
📱
WhatsApp / Phone +971 52 219 8535
📍
Location Dubai, UAE — Working globally
in
LinkedIn sharonjeet-capper-kaur
🟢 Currently accepting new clients Available for retainer engagements and project work. Typical response time: within 24 hours.

Send a message

✓

Thank you! I'll be in touch within 24 hours.